Inventory tracking: the #1 requested feature is now live!

Posted May 12, 2010 by notthatsteve
Categories: features, news

(See bottom of this post for info on a free Intuit webinar on this feature).

Do you sell widgets? Or books? Or dolls? Or scuba gear? Or other random specialty parts that you need to keep track of, in a way that would make an accountant proud? Well, product-based businesses rejoice! QuickBooks Online Plus users who sell merchandise can now easily create, manage and send professional Purchase Orders (POs) and track your inventory right from your QuickBooks Online accounts:

  • Automatically track and adjust Quantity on Hand inventory.
  • Be IRS-compliant when accounting for the purchase and sale of inventory items.
  • Categorize your purchase of inventory items by Product/Service, Vendor, Location, or Class, in real time.
  • Link POs to payments to vendors via Bills, Checks, Cash Purchases, or Credit Card charges to accurately identify open purchase orders.
  • Automatically update Balance Sheets and Profit & Loss reports when a bill is entered into QuickBooks Online.
  • Customize your PO forms with your company logo and up to three custom fields.

Sample Products & Services list in QBO Plus

QBO Plus tracks Quantity on Hand Inventory.

And for you accounting pros out there, you’ll be interested to know that QuickBooks Online uses the FIFO (first in, first out) costing method. (Desktop versions of QuickBooks use “average costing”).

QuickBooks Online Plus users: to turn on inventory, choose Company > Preferences > Products and Services > Quantity on Hand.

Other QuickBooks Online users: Login to your account and click “Upgrade” in the upper-right corner to get this feature.

Not a QuickBooks Online user? Click here to learn more and try it free for 30 days.

Free Webinar – Inventory Tracking

Join us live on June 17 at 10:00 a.m. PDT to learn more about the Inventory tracking feature during a free, hour-long Small Business webinar hosted by one of our QBO ProAdvisors.  Go to http://community.intuit.com/events/inventory-tracking-with-quickbooks-online-edition to register.

Is your password on this list? Must read tips for safe passwords

Posted May 11, 2010 by jruberto
Categories: tips

Passwords are the keys to our online lives.  We need to keep them safe from prying eyes and identity thieves.  Here are a few tips for creating secure passwords.

First, don’t use any of the most common passwords.  This seems obvious, right? But  there have been studies looking at the passwords used by people, and these lists have been List of Common Passwordspublished. These passwords are easy to remember and quick to type, but they are also known to security professionals and identity thieves. Anyone trying to guess your password will be very likely to try these first.  So, protect yourself and don’t be tempted to use any of these.

Words that are unique to you, and potentially known to hackers should be avoided. It’s fun to have your password to be your high-school nickname, your dog’s name, kid’s birthday, or your favorite baseball team. But, remember with social networking sites like Facebook, this information is more than likely to be available on the internet.

Make your password hard to guess. Passwords should have a mix of upper and lower case letters, some numbers, and the longer the better. In QuickBooks Online, we require passwords that are at least 6 characters long, but longer is better.  If it’s a bit hard for you to remember, those hackers will have a heck of a time.

Going even further than avoiding words about you, or on the common password list,  it’s even safer to avoid words completely.  Random characters or mis-spelled words are better, as they make it much harder for password guessing algorithms to work.

One tip for making a seemingly random sequence of letters, but be a bit more memorable, is to use the first letter from each word of a phrase. For example, “To be, or not to be, that is the question” would turn into “Tbontbtitq”.

We’ve added a tool in QuickBooks Online to help you measure the strength of the password you’ve chosen. It’s a gauge of 5 dots that appear right below the password field in the change password page.  All dots are off until you have a minimally acceptable password, and will increase as the the strength of your password increases.  More dots means a more secure password.

Password Strength meter

The following video shows how to change your password in QuickBooks Online.

John Ruberto

About Me:  I’m part of the QuickBooks Online Quality team. When I’m not testing the best small business accounting online service, you might find me on my favorite trout stream.

Improve your business…tips from the top social media gurus

Posted May 2, 2010 by QBO Bermster
Categories: Uncategorized

The Small Business United blog just posted a recap of the social media conference we attended.  The conference focused on improving your business through the power of social media.

By Monica Appelbe:

As you know, this weekend Intuit sponsored the Chicago think tank event for online businesses - SOBCon 2010. The brainchild of blogger celebs Liz Strauss and Terry Starbucker, SOBCon brings together 150 bloggers/online business owners to learn, discuss , brainstorm, network, think, etc. for three days. The format facilitates attendee engagement by following presentations and panel discussions with breakout “mastermind teams” – where everyone talks about the topics/issues raised by speakers in small groups.

The weekend was jam-packed with learning and very lively discussion, so I can’t do the event justice in a blog post, but wanted to share a few themes and lessons we took away:

1. “Fail fast, fail often” (via @scottporad) – Presenters and participants alike strongly advocated to forget failure and take big risks. After all, the worst that can happen is that you fail (which almost every successful entrepreneur has at some point) and then you iterate and try again. Of course, breaking through the fear of failure isn’t easy, but it’s possible. As Becky McCray said, “There’s NOTHING special about us [referring to herself and business partner Sheila Scarborough]. You can do everything we’ve done.”

2. Focus: find your niche – Jonathan Fields opened his presentation with an anecdote about talking to an entrepreneur about his new business venture. When Jonathan posed the question, “who is your market?,” the gentleman excitedly responded, “That’s the really great part: it’s EVERYONE!” To gain any traction with your product or service, it’s so crucial to focus on solving a pain point of a defined group of people. McCray even advised that “the narrower your target, the wider your opportunity.”

3. Your people matter – Even if you’re a one-person show, every small business owner has people who can either make or break the business – whether it be employees who contribute to the dream, loved ones who provide emotional support, or mentors who help provide guidance. Across the board, each presenter in some way addressed the fact that successful entrepreneurs surround themselves with smart, honest, inspirational, team-oriented people. Fields said it’s the people you work with that make you “come alive” as a businessperson.

4. Get to it already! – This theme ties in closely with theme #1 (can you tell the need for speed was hot at SOBCon?). It manifested itself in a couple of different ways. Intuit’s Sharna Brockett spoke as a brand expert, teaching SOBCon-ers about the pressing need to nail your brand when you start to really maximize its effectiveness over time (tip: Start by writing down what you want your brand to stand for. What are its attributes?). Presenters also urged attendees to make the leap from planning to execution. As Chris Brogan so eloquently put it: “Stop collecting recipes. Open a restaurant and start cooking!”

Intuit also had the pleasure of hosting an interactive session where QuickBooks Online Product Manager Kristen Berman challenged the room to invoice the Internet for time sinks and general annoyances using QuickBooks Online. Here are a few of the invoices folks came up with: [insert screenshots]

If you’re interested in seeing what attendees had to say about the event, search for #SOBCon on Twitter. SOBCon’s agenda featured successful blogger after successful blogger, so to hook you up with their content to really dive deep.

5 Secrets from a Profitable Start-Up business

Posted May 1, 2010 by QBO Bermster
Categories: tips

A year ago, Becky McCray and Sheila Scarborough were entrepreneurs with their own businesses who attended the SOBCon conference and decided to partner to start a business.  By September 2009, they had launched Tourism Currents to teach tourism professionals how to use social media.  In their first month, they generated a profit.  Today, they came back to SOBCon and shared the secrets of their success, with the caveat – these are not rules, the path has not been perfect, but it worked for them, so it could work for you too:

  1. Set a deadline to launch your business.  They decided in May that they would launch in September, and stuck  to the deadline even as they learned their initial expectations of “How hard could it be?” were inaccurate.  Push forward and…
  2. Don’t expect perfection of yourself. It is good to strive for this, but is better to find a way to open your doors to customers so you can…
  3. Generate revenue while you test. Launch and iterate on your business based on feedback from your customers, what sells, what you’re good at, what is profitable, what you want to do.
  4. Solve for a narrow target. This is very difficult because our natural tendency is to think it is easier to grow by going after a big market.  Trust that solving for a narrow market helps you focus on the best opportunities and will help you create great products and solutions that your customers help you sell through word of mouth.
  5. Focus on your customer’s problems rather than the tools you’re selling to solve them.  Having this mindset allows you to evolve both your business plan and products to meet their needs.  This allows you to see that a different tool (your product or service), rather than a better one, might be the solution that helps you grow your business.
Like this article? Find more like it here.
Author: Gretchen Harding, Intuit

Virtually attend a small business conference with Intuit

Posted April 30, 2010 by QBO Bermster
Categories: Uncategorized

Intuit is attending a small business conference in Chicago this weekend (April 30th) with some top bloggers, twitters, marketers and entrepreneurs. The content is rich – we’re learning lots and want to include you.

See the live stream: http://www.ustream.tv/recorded/6561103

Follow us on twitter:  @Intuit and @Bermster

Follow the conversation from the attendees (it’s pretty engaging): #Sobcon

No need to pay for the conference when there is social media to bring it right to you.  Let us know what you think on twitter or in the comments.

Been bit by the Phishing Bug?

Posted April 21, 2010 by aimeecharlton
Categories: news

Tags:

Get some repellent for those pesky insects from the Online Security Center!  With an increase in phishing scams (fake emails masked as though they are coming from Intuit), everyone needs extra protection.

Sporting a recently revamped website, the Online Security Center lets you bite back and report a fake email or Website.  I think this site is a solid resource for folks who are concerned about security risks.   It’s thorough and direct, yet calming, and quickly lets you know what Intuit does to ensure your online security.

The site gives phishing repellent tips on how to:

  • Protect your information
  • Protect your computer
  • Protect your business, employees and customers.

A few other cool “bite-repellent” options the Center offers are:

I don’t know about you, but  I’d much rather slather on some insect repellent, kick back in the sunshine and relax (knowing I’m fully protected), while waiting for a real fish to bite my line! That’s why I say the Online Security Center is worth a visit.

Obama’s new HIRE Act and how it affects you

Posted April 21, 2010 by Brian Tran
Categories: Uncategorized

Small businesses are getting tax breaks for hiring employees

We recently published an article about Health care reform and heard from many of you that factual information about new laws and policies was helpful…so we will continue to update you on laws and policies that may affect how you do business.

A few weeks ago President Obama signed into law a $17.5 billion bill, called the Hire Act.  It’s  stated intent is to help  stimulate job creation for small businesses.  Ok, $17.5 billion sounds awesome, I could buy 35 million iPads with that, but what does it all mean for you?  Here’s what you need to know:

Reduced Social Security Taxes: Employers will not have to pay the Social Security tax for hiring someone who has not had full-time work for the past 60 days.  This means you can save up to 6.2% of wages up to $106,800, a maximum value of $6,621 per employee.

Business Tax Credit: If you keep the employee for at least a year, you will also be eligible for a $1,000 business tax credit (the employee’s salary in the last 26 weeks must be at least 80% salary of the first 26 weeks).

Which employees apply? The employee:

  • must be hired between Feb 3rd, 2010 and Jan 1, 2011
  • was previously unemployed for the past 60 days
  • is not a relative
  • cannot be fired then rehired

What are your thoughts on the new bill? Will it actually make you consider hiring someone?  If so, what do you plan on spending your tax savings on?

On a side note, Intuit’s most recent Small Business Employment Index reports that 50,000 new jobs were created in March alone, and 175,000 new jobs since June 2009.  As we all know, you are the heart of the economy, so thank you for keeping us afloat!

To learn more, checkout these helpful resources:

Best Wishes,

Brian Tran

(About me: I’m a software engineer on QuickBooks Online.  He hopes to one day own a restaurant called Bubbo’s, serving different kinds of comfort food from around the world.)

New Homepage for QuickBooks Online

Posted April 6, 2010 by Priyajeet
Categories: features, homepage

Update 4/9/10 9 am: If you are experiencing lockups while using IE, please post about it below or on the community post. Let us know if you are using any 3rd party add-ons or any script blockers etc.

Update 4/8/10 4 pm: If you are using Google Chrome, please check out this community post to be aware of certain known quirks with Chrome.

Update 4/8/10 10 am: If you are experiencing the new homepage to load rather slow, please comment about it below or on this community post or via the feedback button. While giving feedback or commenting please include the following information – Browser and it’s version, Operating System, and optionally CPU speed. Also check out the recommendations section at the bottom of this post.

________________________

We looked in the mirror today and things are looking up!

Welcome to the new Homepage!

We know – it’s a big change. And change is hard.  So first and foremost we want to let you know we’re listening.  What do you like about this? And what do you recommend we look at again?

On the top left is the typical feedback button where you can leave feedback about the homepage. Talk to us.

But first,  let us give you the tour.

If you are a new user, you’ll notice a  yellow ribbon like module that shows a few tasks for first time users of QuicksBooks Online.  It has buttons to update the company information, to upload a logo and to import data. Have customers? Go import them from Outlook or Excel!

If you are not a new first time user, you will not see this yellow ribbon module and the homepage will look like this:

There is still fun to be had. Want to customize your homepage and add other widgets?

Below are the individual modules for the homepage. Over time more might get added, but for now only a few basic ones. You can move them around or add new ones.  One favorite we recommend is Company Snapshot. Go grab it and try it out!

Basically drag and drop, like people might have seen on the iGoogle homepage. To close a module, click the X button on its title bar. Once you have done customizing your homepage, click the Close button in the top right to save your settings.

The Getting Started Module shows you basic tasks or links to get you started working with QuickBooks Online and its various features.

You can change its view to the one below via it’s options menu.

Here you can add more links to this section, again via it’s options menu. This will be useful to people as a place holder for their shortcuts. You can switch back and forth from this view and the prior via the options menu.

The Messages Module will show you your TO DOs as well as our messages. Just below the messages you will see a section talking about some new feature that has been added to the product. (This is to make you aware of it and you can dismiss the message if you want.)

The Recent Transactions Module will show you a bunch of your recent transactions from the last 30 days. Use the menu filters to change what type of transactions as well as how many of those you want to see. So for example you can have one module show just sales transactions, while another showing just purchase transactions and a third showing just banking transactions.

This is pretty cool (if we do say so ourselves).  If the transaction is an open Invoice or an unpaid Bill, mouse hovering over that row will link you to Receive Payment or Pay Bill respectively.

The Online Banking Module will give you a summary of your online banking data and just like the recent transactions module, mouse hovering over a row will show you some info to click on. Clicking on a row will take you to that bank register. To manually update the data, click Update on its title bar.  Snazzy eh?

Recommendations
To get the best possible experience using the new homepage (and QuickBooks online generally in the time to come), it is recommended that people upgrade to a newer browser. While QuickBooks Online is supported on multiple versions of a browser, using the latest version will give you the best possible experience mostly due to performance improvements that they get over time. My personal preference list is in the order below. However you should choose a browser that is supported and you are comfortable with. You can always have more than one browser and try out each.

Google Chrome 4+ (Windows, Mac)
Firefox 3.6+ (Windows, Mac)
Safari 4+ (Mac)
Internet Explorer 8 (Windows)

Check out this link for browser information.

We have heard lots of customer feedback about making the product easier to use…with clearer ways to find things and display them. We’re on a journey to addressing all of your feedback and are excited to have you come along!

Purchase Orders have finally arrived to a browser near you !

Posted April 5, 2010 by QBO Software Ninja
Categories: features

Recently we released one of QuickBooks Online’s most anticipated new feature : “Purchase Orders”.

Over the course of many months, the Purchase Order development team worked with focused intensity and determination to bring this oft-requested feature to life, talking to customers every step of the way to make sure that we were creating a feature that fulfilled your needs.  So perhaps you’re wondering.

What’s a Purchase Order?

A purchase order, or “PO,” is a document you can send to a vendor/supplier, either electronically or as a hard copy.  The PO states your intent to purchase products or services and defines the details of the purchase, such as quantities and prices. If your PO is accepted, it means you have an agreement to receive those products or services under the specified terms. See screen shot for details.

What’s cool about Purchase Orders in QuickBooks Online?

For QuickBooks Online Plus users and QuickBooks Online Edition users with the optional Sales package, here’s just a sample of the useful stuff you can do with Purchase Orders:

-          Copy and link PO information to bills, checks, cash and credit card transactions

-          Save a PO as a printable PDF file and email it to your vendor instantly

-          Set automatic, recurring POs to send out periodically

-          Customize the PO form with your company logo

-          Add custom fields to define the terms of your order

-          Include a personalized message with instructions for the vendor

-          Make notes on your PO that only you can see (and the recipient cannot)

-          View reports of all open POs and purchases by vendor

Ready to begin using Purchase Orders?

Check out our comprehensive knowledgebase article for tons of useful info on how to get started.

And since we really want to hear what you think about this new feature, please send us your feedback by clicking the “Beta!” button located at the top of the Purchase Order form.  Happy purchasing!

Be the office prankster. Here’s how.

Posted April 1, 2010 by QBO Bermster
Categories: Uncategorized

The office needs a little fun.  April Fools day is the best day to do it.  Check out our favorites and these sites for ideas on how you can best “get” your co-workers. And then tell us what you’ve been up to today.

Have a picture of your prank? We’ll post it. (Appropriate of course :) .

Game On.

—-

A classic computer prank never goes out of style. The desktop image trick has been around for a bit, but rest assured: There are plenty of unsuspecting victims still to be found. Just head over to an unattended computer, minimize all the windows, and hit the Print Screen key. Paste the captured image into any graphic editing program — even Microsoft Paint will do — then save the file and set it as the desktop background. Then, all you have to do is hide the actual icons on the desktop — put them in a folder somewhere — and your victim will try endlessly to click the nonexistent icons, which are actually just part of the background image. For another variation, leave one program open when you capture the screen and watch as the person tries to click on it, type in it, and close it to no avail.

http://www.techcult.com/high-tech-pranks/

Place a small Post-It note with the words “April Fools!” written on it underneath his co-worker’s mouse. When the the prankee attemptes to use it, the track ball is ineffective.

http://www.entrepreneur.com/humanresources/article176430.html

Take a paperclip and make a a few dozen photocopies of it. Mix them up with normal, unused paper. Watch people go crazy trying to find the paperclip that’s stuck in the photocopier.

http://www.zug.com/pranks/ideas/office.html

Is it raining by you? Take any umbrella and fill it with any amount of small objects and place back in its original position.

http://www.funnypracticaljokes.com/office-pranks/office-pranks.php

Put a small radio in a ceiling panel close to the target’s desk. Just have it on loud enough so only they can hear it. When asked, Have you and your coworkers deny that they hear anything. If they mention that they really don’t like a certain radio personality or kind of music – that would be a good choice to turn the radio dial to.

http://www.discoverfun.com/pranks/office.html